Running a business is no mean feat. You have to constantly interact with clients, ensuring that you provide quality service and products, whilst also having a focus on growing your business. In addition to all of this, you will need to perform a series of admin intensive tasks throughout the day even though your time is better utilized elsewhere. These tasks can include arranging calls, responding to emails, sending out proposals, scheduling meetings, and preparing reports. All of which can physically and mentally wear you down, whilst also taking up a huge percentage of your precious time. In this blog post you will discover the benefits of working with a virtual assistant.
Outsourcing to a virtual assistant can take care of all of these tasks for you. Whilst you might think a virtual assistant is out of the question if you have a start-up, or that you do not need one because your company is already well established, virtual assistants can actually be a boon for your company. Time is the most precious commodity you have, a virtual assistant can help you save plenty of it. You will be able to focus on building your business rather than supporting it. A virtual assistant will be able to help with any time consuming but essential tasks, for example, social media management, email and diary correspondence, database maintenance, book keeping and event planning. Below are the benefits of outsourcing to LJM VA Services.
Reduces cost
One of the many benefits of working with a virtual assistant is that it reduces costs. Unlike employing a member of staff, you are able to hire a VA from us through flexible hourly packages. Thus you will only pay for the amount of time they are working directly for you. You will also be able to substantially save on training as we already possess the skills that are required. There is also a cost saving due to not having to pay for office equipment, IT software etc. we have everything needed to get started. You do not need to provide any kind of benefits, therefore saving you money on that front too. All these factors help reduce your overhead and significantly increase your profits.
Saves time during the recruitment process
When you want to employ a new person in your company, you need to advertise the job, followed by a waiting period for applications to come in. You must then sort through mountains of applications to find a list of suitable candidates. Each candidate must then be interviewed, only then will you be able to find the right person for the job. You could skip almost all of these steps by having one introductory call with us.
Helps handle fluctuating needs
You can never truly predict how much demand you will have in the future. In the case of standard employees, you will inevitably end up having higher expenditure during times of low demand and lower production during times of low demand. If you use a VA, you will be able to increase your hours easily during times of high demand and reduce the time needed when the demand is low. This has proven hugely beneficial for our clients, especially when they are starting to scale up.
Improve organisation
There is never enough time to check over what’s working well and not so well within your business. We can look over specific areas within the company and help find points of inefficiency. An achievable plan can then be created to streamline the processes so that your productivity increases.
Increased efficiency of employees
If you have highly specialised employees doing routine jobs, you are wasting their potential. They will be able to generate more revenue in a position where they can work to their potential. You could simply assign the admin intensive tasks to us which will allow your employees to utilize their time in a better way.
It is more environmentally sustainable
As well as the benefits that outsourcing to a VA can offer to your business, it is also better for the environment. We do not need to travel to and from the office every day, saving on co2 emissions. There will be no printed correspondence, so this will reduce the usage of paper. We work from our own homes, saving the environmental impacts of running an office.
Tasks you can outsource today
- Booking appointments with potential clients
- Setting up and maintaining social media accounts
- Reception duties, such as call handling
- Managing your calendar
- Scheduling and coordinating meetings
- Email correspondence with clients
- Audio Transcription
- Making travel and accommodation arrangements
- Noting down minutes of meetings
- Research
- Answering customer queries
- Managing your blog
- Recruitment admin
- Database management
- Website updates
- Participating in forums
Whilst you might have the skills to perform all the tasks in your company, undertaking all of them requires a huge amount of capacity when there are other priorities in the business. That is why hiring one of our VA’s to take the stress away will be extremely beneficial. You will be able to focus on things that truly require your attention, thus accelerating the growth of your company. Still unsure of the benefits of working with a virtual assistant? Get in touch.
Lauren McAlpine
LJM VA Services – Virtual Assistant Services in Edinburgh
